EXTRAORDINARY MEETINGS OF THE COUNCIL, COMMITTEES AND SUB- COMMITTEES 12
MOTIONS FOR A MEETING THAT REQUIRE WRITTEN NOTICE TO BE GIVEN TO THE PROPER OFFICER 12
APPENDICES. 25
HOW TO USE STANDING ORDERS
Standing orders are the written rules of a local council. Standing orders are essential to regulate the proceedings of a meeting. A council may also use standing orders to confirm or refer to various internal organisational and administrative arrangements. The standing orders of a council are not the same as the policies of a council but standing orders may refer to them.
Local councils operate within a wide statutory framework. NALC model standing orders incorporate and reference many statutory requirements to which councils are subject. It is not possible for the model standing orders to contain or reference all the statutory or legal requirements which apply to local councils. For example, it is not practical for model standing orders to document all obligations under data protection legislation. The statutory requirements to which a council is subject apply whether or not they are incorporated in a council’s standing orders.
The model standing orders do not include model financial regulations. Financial regulations are standing orders to regulate and control the financial affairs and accounting procedures of a local council. The financial regulations, as opposed to the standing orders of a council, include most of the requirements relevant to the council’s Responsible Financial Officer. Model financial regulations are available to councils in membership of NALC.
Motions on the agenda shall be considered in the order that they appear unless the order is changed at the discretion of the chairman of the meeting.
A motion (including an amendment) shall not be progressed unless it has been moved and seconded.
A motion on the agenda that is not moved by its proposer may be treated by the chairman of the meeting as withdrawn.
If a motion (including an amendment) has been seconded, it may be withdrawn by the proposer only with the consent of the seconder and the meeting.
An amendment is a proposal to remove or add words to a motion. It shall not negate the motion.
If an amendment to the original motion is carried, the original motion (as amended) becomes the substantive motion upon which further amendment(s) may be moved.
An amendment shall not be considered unless early verbal notice of it is given at the meeting and, if requested by the chairman of the meeting, is expressed in writing to the chairman.
A councillor may move an amendment to his own motion if agreed by the meeting. If a motion has already been seconded, the amendment shall be with the consent of the seconder and the meeting.
If there is more than one amendment to an original or substantive motion, the amendments shall be moved in the order directed by the chairman of the meeting.
Subject to standing order 1.11, only one amendment shall be moved and debated at a time, the order of which shall be directed by the chairman of the meeting.
One or more amendments may be discussed together if the chairman of the meeting considers this expedient but each amendment shall be voted upon separately.
A councillor may not move more than one amendment to an original or substantive motion.
The mover of an amendment has no right of reply at the end of debate on it.
Where a series of amendments to an original motion are carried, the mover of the original motion shall have a right of reply either at the end of debate on the first amendment or at the very end of debate on the final substantive motion immediately before it is put to the vote.
Unless permitted by the chairman of the meeting, a councillor may speak once in the debate on a motion except:
to speak on an amendment moved by another councillor;
to move or speak on another amendment if the motion has been amended since he last spoke;
to make a point of order;
to give a personal explanation; or
to exercise a right of reply.
During the debate on a motion, a councillor may interrupt only on a point of order or a personal explanation and the councillor who was interrupted shall stop speaking. A councillor raising a point of order shall identify the standing order which he considers has been breached or specify the other irregularity in the proceedings of the meeting he is concerned by.
A point of order shall be decided by the chairman of the meeting and his decision shall be final.
When a motion is under debate, no other motion shall be moved except:
to amend the motion;
to proceed to the next business;
to adjourn the debate;
to put the motion to a vote;
to ask a person to be no longer heard or to leave the meeting;
to refer a motion to a committee or sub-committee for consideration;
to exclude the public and press;
to adjourn the meeting; or
to suspend particular standing order(s) excepting those which reflect mandatory statutory or legal requirements.
Before an original or substantive motion is put to the vote, the chairman of the meeting shall be satisfied that the motion has been sufficiently debated and that the mover of the motion under debate has exercised or waived his right of reply.
Excluding motions moved under standing order 1.17, the contributions or speeches by a councillor shall relate only to the motion under discussion and shall not exceed 3 minutes without the consent of the chairman of the meeting.
DISORDERLY CONDUCT AT MEETINGS
No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If this standing order is ignored, the chairman of the meeting shall request such person(s) to moderate or improve their conduct.
If person(s) disregard the request of the chairman of the meeting to moderate or improve their conduct, any councillor or the chairman of the meeting may move that the person be no longer heard or be excluded from the meeting. The motion, if seconded, shall be put to the vote without discussion.
`If a resolution made under standing order 2.2 is ignored, the chairman of the meeting may take further reasonable steps to restore order or to progress the meeting. This may include temporarily suspending or closing the meeting.
Full Council meetings ●
Committee meetings ● Sub-committee meetings ●
At the discretion of the Chair members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.
The period of time designated for public participation at a meeting in accordance with standing order 3.5 shall not exceed 15 minutes unless directed by the chairman of the meeting.
Subject to standing order 3.6, a member of the public shall not speak for more than 3 minutes.
In accordance with standing order 3.5, a question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.
A person shall raise his hand when requesting to speak and stand when speaking (except when a person has a disability or is likely to suffer discomfort). The chairman of the meeting may at any time permit a person to be seated when speaking.
A person who speaks at a meeting shall direct his comments to the chairman of the meeting.
Only one person is permitted to speak at a time. If more than one person wants to speak, the chairman of the meeting shall direct the order of speaking.
See standing orders 5.8 and 5.9 for the different rules that apply in the election of the Chairman of the Council at the annual meeting of the Council.
The minutes of a meeting shall include an accurate record of the following:
the time and place of the meeting;
the names of councillors who are present and the names of councillors who are absent;
interests that have been declared by councillors and non-councillors with voting rights;
the grant of dispensations (if any) to councillors and non-councillors with voting rights;
whether a councillor or non-councillor with voting rights left the meeting when matters that they held interests in were being considered;
if there was a public participation session; and
the resolutions made.
3.21 A councillor or a non-councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in the Council’s code of conduct in a matter being considered at a meeting is subject to statutory limitations or restrictions under the code on his right to participate and vote on that matter. |
3.22 No business may be transacted at a meeting unless at least one-third of the whole number of members of the Council are present and in no case shall the quorum of a meeting be less than six. See standing order 4.6 (vi) for the quorum of a committee or sub- committee meeting. |
3.24 If a meeting is or becomes inquorate no business shall be transacted and the meeting shall be closed. The business on the agenda for the meeting shall be adjourned to another meeting. |
3.25 A meeting shall not exceed a period of 2 hours. |
COMMITTEES AND SUB-COMMITTEES
No Councillor shall be appointed to more than two Committees, unless there are unfilled vacancies or in accordance with Standing Order 4.5.
The Chairman and Vice-Chairman, ex-officio, shall be voting members of every committee
The Council may appoint standing committees or other committees as may be necessary, and:
shall determine their terms of reference;
shall determine the number and time of the ordinary meetings of a standing committee up until the date of the next annual meeting of the Council;
shall permit a committee, other than in respect of the ordinary meetings of a committee, to determine the number and time of its meetings;
shall, subject to standing orders 4.2 and 4.3, appoint and determine the terms of office of members of such a committee;
shall permit a committee other than a standing committee, to appoint its own chairman at the first meeting of the committee;
shall determine the place, notice requirements and quorum for a meeting of a committee and a sub-committee which, in both cases, shall be no less than three;
shall determine if the public may participate at a meeting of a committee;
shall determine if the public and press are permitted to attend the meetings of a sub-committee and also the advance public notice requirements, if any, required for the meetings of a sub-committee;
shall determine if the public may participate at a meeting of a sub- committee that they are permitted to attend; and
may dissolve a committee or a sub-committee.
Any member failing to attend, or appoint a substitute to, three consecutive committee, sub-committee or working group meetings will be cease to be a member of that committee/sub-committee/working group. The vacancy will be reported to the next Full Council meeting.
Members may request a substitute attend a meeting on their behalf in accordance with the regulations stipulated below. Any Councillor not appointed to a Committee or Sub-Committee may be called to be a named substitute for a meeting.
A substitute Member will only attend a meeting if the appointed Member cannot do so.
A member requiring a substitute is responsible for arranging the substitution and may appoint any of the substitutes for that committee to substitute for them.
The notice of a substitution must be given by the absent Member.
Attendance of a substitute at a forthcoming meeting will be notified to the committee administrator as soon as possible and by no later than an hour before the start of the meeting.
At the commencement of a meeting where a substitution has taken place, the Members shall be advised of the substitution.
The appointed substitute will sit for that committee or sub-committee meeting only. In the event of long term sickness on unavailability of a member the matter should be referred to full Council for consideration.
Only an elected member of Ryde Town Council may be called to substitute for an elected member of the Council.
Following the election of the Chairman of the Council and Vice-Chairman (if there is one) of the Council at the annual meeting, the business shall include:
In an election year, delivery by the Chairman of the Council and councillors of their acceptance of office forms unless the Council resolves for this to be done at a later date. In a year which is not an election year, delivery by the Chairman of the Council of his acceptance of office form unless the Council resolves for this to be done at a later date;
Confirmation of the accuracy of the minutes of the last meeting of the Council;
Receipt of the minutes of the last meeting of a committee;
Consideration of the recommendations made by a committee;
Review of delegation arrangements to committees, sub-committees, staff and other local authorities;
Review of the terms of reference for committees;
Appointment of members to existing committees;
Appoint Chairs to all Standing Committees;
Appointment of any new committees in accordance with standing order 4;
Review and adoption of appropriate standing orders and financial regulations;
Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses.
Review of representation on or work with external bodies and arrangements for reporting back;
In an election year, to make arrangements with a view to the Council becoming eligible to exercise the general power of competence in the future;
Review of inventory of land and other assets including buildings and office equipment;
Confirmation of arrangements for insurance cover in respect of all insurable risks;
Review of the Council’s and/or staff subscriptions to other bodies;
Review of the Council’s complaints procedure;
Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 11, 20 and 21);
Review of the Council’s policy for dealing with the press/media;
Review of the Council’s employment policies and procedures;
Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council.
EXTRAORDINARY MEETINGS OF THE COUNCIL, COMMITTEES AND SUB-COMMITTEES
The Chairman of the Council may convene an extraordinary meeting of the Council at any time.
If the Chairman of the Council does not call an extraordinary meeting of the Council within seven days of having been requested in writing to do so by two councillors, any two councillors may convene an extraordinary meeting of the Council. The public notice giving the time, place and agenda for such a meeting shall be signed by the two councillors.
The chairman of a committee or a sub-committee may convene an extraordinary meeting of the committee or the sub-committee at any time.
If the chairman of a committee or a sub-committee does not call an extraordinary meeting within 3 days of having been requested to do so by 5 members of the committee or the sub-committee, any 5 members of the committee or the sub-committee may convene an extraordinary meeting of the committee or a sub-committee.
A resolution shall not be reversed within six months except either by a special motion, which requires written notice by at least 9 councillors to be given to the Proper Officer in accordance with standing order 9, or by a motion moved in pursuance of the recommendation of a committee or a sub-committee.
When a motion moved pursuant to standing order 7.1 has been disposed of, no similar motion may be moved for a further six months.
Where more than two persons have been nominated for a position to be filled by the Council and none of those persons has received an absolute majority of votes in their favour, the name of the person having the least number of votes shall be struck off the list and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person. A tie in votes may be settled by the casting vote exercisable by the chairman of the meeting.
MOTIONS FOR A MEETING THAT REQUIRE WRITTEN NOTICE TO BE GIVEN TO THE PROPER OFFICER
A motion shall relate to the responsibilities of the meeting for which it is tabled and in any event shall relate to the performance of the Council’s statutory functions, powers and obligations or an issue which specifically affects the Council’s area or its residents.
Except as provided by these Standing Orders no motion may be moved at a meeting unless it is on the agenda and the mover has
given written notice of its wording to the Proper Officer at least 7 clear days before the meeting. Clear days do not include the day of the notice or the day of the meeting.
The Proper Officer may, before including a motion on the agenda received in accordance with standing order 9.2, correct obvious grammatical or typographical errors in the wording of the motion.
If the Proper Officer considers the wording of a motion received in accordance with standing order 9.2 is not clear in meaning, the motion shall be rejected until the mover of the motion resubmits it, so that it can be understood, in writing, to the Proper Officer at least 5 clear days before the meeting.
If the wording or subject of a proposed motion is considered improper, the Proper Officer shall consult with the chairman of the forthcoming meeting or, as the case may be, the councillors who have convened the meeting, to consider whether the motion shall be included in the agenda or rejected.
The decision of the Proper Officer as to whether or not to include the motion on the agenda shall be final.
Motions received shall be recorded and numbered in the order that they are received. If a resolution or recommendation specified in the summons is not moved either by the member who gave notice of it or by any other member, it shall, unless postponed by the Council, be treated as withdrawn and shall not be moved without fresh notice.
Motions rejected shall be recorded with an explanation by the Proper Officer of the reason for rejection.
If the subject matter of a resolution comes within the province of a committee of the Council, it shall, upon being moved and seconded, stand referred without discussion to such committee or to such other committee as the Council may determine for report; provided that the Chairman, if he considers it to be a matter of urgency, may allow it to be dealt with at the meeting at which it was moved.
Every resolution or recommendation shall be relevant to some subject over which the Council has power or duties, which affects its area.
MOTIONS AT A MEETING THAT DO NOT REQUIRE WRITTEN NOTICE
The following motions may be moved at a meeting without written
notice to the Proper Officer:
to correct an inaccuracy in the draft minutes of a meeting;
To approve the minutes;
to move to a vote;
to defer consideration of a motion;
to refer a motion to a particular committee or sub-committee;
to appoint a person to preside at a meeting;
to change the order of business on the agenda;
to proceed to the next business on the agenda;
to require a written report;
to appoint a committee or sub-committee and their members;
to extend the time limits for speaking;
To close or adjourn the debate;
to exclude the press and public from a meeting in respect of confidential or other information which is prejudicial to the public interest;
to not hear further from a councillor or a member of the public;
to exclude a councillor or member of the public for disorderly conduct;
to temporarily suspend the meeting;
to suspend a particular standing order (unless it reflects mandatory statutory or legal requirements);
to adjourn the meeting; or
to close the meeting.
To adopt a report;
To authorise the sealing of documents;
To amend a motion.
See also standing order 20.
Full Council meetings ●
Committee meetings ● Sub-committee meetings ●
If the draft minutes of a preceding meeting have been served on councillors with the agenda to attend the meeting at which they are due to be approved for accuracy, they shall be taken as read.
There shall be no discussion about the draft minutes of a preceding meeting except in relation to their accuracy. A motion to correct an inaccuracy in the draft minutes shall be moved in accordance with standing order 10(a)(i).
The accuracy of draft minutes, including any amendment(s) made to them, shall be confirmed by resolution and shall be signed by the chairman of the meeting and stand as an accurate record of the meeting to which the minutes relate.
If the chairman of the meeting does not consider the minutes to be an accurate record of the meeting to which they relate, he shall sign the minutes and include a paragraph in the following terms or to the same effect: “The chairman of this meeting does not believe that the minutes of
the meeting of the ( ) held on [date] in respect of ( ) were a correct record but his view was not upheld by the meeting and the minutes are confirmed as an accurate record of the proceedings.”
Subject to the publication of draft minutes in accordance with standing order 12.5 and standing order 20.1 and following a resolution which confirms the accuracy of the minutes of a meeting, the draft minutes or recordings of the meeting for which approved minutes exist shall be destroyed.
CODE OF CONDUCT AND DISPENSATIONS
See also standing order 3.21.
All councillors and non-councillors with voting rights shall observe the code of conduct adopted by the Council.
Unless he has been granted a dispensation, a councillor or non-councillor with voting rights shall withdraw from a meeting when it is considering a matter in which he has a disclosable pecuniary interest. He may return to the meeting after it has considered the matter in which he had the interest.
Unless he has been granted a dispensation, a councillor or non-councillor with voting rights shall withdraw from a meeting when it is considering a matter in which he has another interest if so required by the Council’s code of conduct. He may return to the meeting after it has considered the matter in which he had the interest.
A decision as to whether to grant a dispensation shall be made by the Proper Officer and that decision is final.
the description and the nature of the disclosable pecuniary interest or other interest to which the request for the dispensation relates;
whether the dispensation is required to participate at a meeting in a discussion only or a discussion and a vote;
the date of the meeting or the period (not exceeding four years) for which the dispensation is sought; and
an explanation as to why the dispensation is sought.
Subject to standing orders 13.4 and 13.6, a dispensation request
shall be considered by the Proper Officer before the meeting or, if this is not possible, at the start of the meeting for which the dispensation is required.
Upon notification by the District or Unitary Council that it is dealing with a complaint that a councillor or non-councillor with voting rights has breached the Council’s code of conduct, the Proper Officer shall, subject to standing order 11, report this to the Council.
Where the notification in standing order 14.1 relates to a complaint made by the Proper Officer, the Proper Officer shall notify the Chairman of Council of this fact, and the Chairman shall nominate another staff member to assume the duties of the Proper Officer in relation to the complaint until it has been determined and the Council has agreed what action, if any, to take in accordance with standing order 14.4.
The Council may:
provide information or evidence where such disclosure is necessary to investigate the complaint or is a legal requirement;
seek information relevant to the complaint from the person or body with statutory responsibility for investigation of the matter;
The Proper Officer shall be either (i) the clerk or (ii) other staff member(s) nominated by the Council to undertake the work of the Proper Officer when the Proper Officer is absent.
The Proper Officer shall:
See standing order 3.2 for the meaning of clear days for a meeting of a full council and standing order 3.3 for the meaning of clear days for a meeting of a committee;
subject to standing order 9, include on the agenda all motions in the order received unless a councillor has given written notice at least 5 days before the meeting confirming his withdrawal of it;
hold acceptance of office forms from councillors;
hold a copy of every councillor’s register of interests;
assist with responding to requests made under freedom of information legislation and rights exercisable under data protection legislation, in accordance with the Council’s relevant policies and procedures;
liaise, as appropriate, with the Council’s Data Protection Officer (if there is one);
receive and send general correspondence and notices on behalf of the Council except where there is a resolution to the contrary;
assist in the organisation of, storage of, access to, security of and destruction of information held by the Council in paper and electronic form subject to the requirements of data protection and freedom of information legislation and other legitimate requirements (e.g. the Limitation Act 1980);
arrange for legal deeds to be executed; (see also standing order 23);
arrange or manage the prompt authorisation, approval, and instruction regarding any payments to be made by the Council in accordance with its financial regulations;
refer a planning application received by the Council to the Chairman or in his absence Vice-Chairman (if there is one) of the Planning Committee within two working days of receipt to facilitate an extraordinary meeting if the nature of a planning application requires consideration before the next ordinary meeting of planning committee;
manage access to information about the Council via the publication scheme; and
retain custody of the seal of the Council (if there is one) which shall not be used without a resolution to that effect.
(see also standing order 23).
RESPONSIBLE FINANCIAL OFFICER
The Council shall appoint appropriate staff member(s) to undertake the work of the Responsible Financial Officer when the Responsible Financial Officer is absent.
ACCOUNTS AND ACCOUNTING STATEMENTS
“Proper practices” in standing orders refer to the most recent version of “Governance and Accountability for Local Councils – a Practitioners’ Guide”.
All payments by the Council shall be authorised, approved and paid in accordance with the law, proper practices and the Council’s financial regulations.
As soon as possible after the financial year end at 31 March, the Responsible Financial Officer shall provide:
each councillor with a statement summarising the Council’s receipts and payments (or income and expenditure) for the last quarter and the year to date for information; and
to the Council the accounting statements for the year in the form of Section 2 of the annual governance and accountability return, as required by proper practices, for consideration and approval.
The year-end accounting statements shall be prepared in accordance with proper practices and apply the form of accounts determined by the Council (receipts and payments, or income and expenditure) for the year to 31 March. A completed draft annual governance and accountability return shall be presented to all councillors at least 14 days prior to anticipated approval
by the Council. The annual governance and accountability return of the Council, which is subject to external audit, including the annual governance statement, shall be presented to the Council for consideration and formal approval before 30 June.
FINANCIAL CONTROLS AND PROCUREMENT
The Council shall consider and approve financial regulations drawn up by the Responsible Financial Officer, which shall include detailed arrangements in respect of the following:
the keeping of accounting records and systems of internal controls;
the assessment and management of financial risks faced by the Council;
the work of the independent internal auditor in accordance with proper practices and the receipt of regular reports from the internal auditor, which shall be required at least annually;
the inspection and copying by councillors and local electors of the Council’s accounts and/or orders of payments; and
whether contracts with an estimated value below £25,000 due to special circumstances are exempt from a tendering process or procurement exercise.
Financial regulations shall be reviewed regularly and at least annually for fitness of purpose.
Any proposed contract for the supply of goods, works and services shall be procured in accordance with the above Contract Standing Orders (Appendix 1) and the Councils approved Financial Regulations. In addition, the Councils Procurement Code of Practice referred to within the Councils Contract Standing orders shall be used as a guide to the proper procurement of goods, services and works. This excludes contracts relating to those items set out in clause 10.2 of the Councils Financial Regulations.
Subject to additional requirements in the financial regulations of the Council, the tender process for contracts for the supply of goods,
materials, services or the execution of works shall include, as a minimum, the following steps:
a specification for the goods, materials, services or the execution of works shall be drawn up;
an invitation to tender shall be drawn up to confirm (i) the Council’s specification (ii) the time, date and address for the submission of tenders
(iii) the date of the Council’s written response to the tender and (iv) the prohibition on prospective contractors contacting councillors or staff to encourage or support their tender outside the prescribed process;
the invitation to tender shall be advertised in a local newspaper and in any other manner that is appropriate;
tenders are to be submitted in writing in a sealed marked envelope addressed to the Proper Officer;
tenders are to be reported to and considered by the appropriate meeting of the Council or a committee or sub-committee with delegated responsibility.
Neither the Council, nor a committee or a sub-committee with delegated responsibility for considering tenders, is bound to accept the lowest value tender.
All matters personal to a member of staff should be referred to the personnel panel.
A matter personal to a member of staff that is being considered by a meeting of
Personnel Panel is subject to standing order 11.
If at a meeting there arises any question relating to the appointment, conduct, promotion, dismissal, salary or conditions of service, of any person employed by the Council, it shall not be considered until the Council or committee (as the case may be) has decided whether or not the press and public shall be excluded.
The Chair shall rule out of order any comments relating to the conduct or capability of any officer unless that officer’s conduct or capability is the subject matter before the Council.
Subject to the Council’s policy regarding the handling of grievance matters, the Council’s most senior member of staff (or other members of staff) shall contact the chairman of or in his absence, the vice-chairman of the Personnel Panel in respect of an informal or formal grievance matter, and this matter shall be reported back and progressed by resolution of Personnel Panel.
Subject to the Council’s policy regarding the handling of grievance matters, if an informal or formal grievance matter raised by an Officer relates to the chairman or vice-chairman of Personnel Panel this shall be communicated to another member of Personnel Panel, which shall be reported back and progressed by resolution of the Panel.
Any persons responsible for all or part of the management of staff shall treat as confidential the written records of all meetings relating to their performance, capabilities, grievance or disciplinary matters.
In accordance with standing order 11.1, persons with line management responsibilities shall have access to staff records referred to in standing order 19.6
RESPONSIBILITIES TO PROVIDE INFORMATION
See also standing order 21.
RESPONSIBILITIES UNDER DATA PROTECTION LEGISLATION
See also standing order 11.
The Council may appoint a Data Protection Officer.
The Council shall have policies and procedures in place to respond to an individual exercising statutory rights concerning his personal data.
The Council shall have a written policy in place for responding to and managing a personal data breach.
The Council shall keep a record of all personal data breaches comprising the facts relating to the personal data breach, its effects and the remedial action taken.
The Council shall ensure that information communicated in its privacy notice(s) is in an easily accessible and available form and kept up to date.
The Council shall maintain a written record of its processing activities.
RELATIONS WITH THE PRESS/MEDIA
22.1 Requests from the press or other media for an oral or written comment or statement from the Council, its councillors or staff shall be handled in accordance with the Council’s policy in respect of dealing with the press and/or other media.
EXECUTION AND SEALING OF LEGAL DEEDS
See also standing orders 15.2 (xii) and (xvi).
A legal deed shall not be executed on behalf of the Council unless authorised by a resolution.
RESTRICTIONS ON COUNCILLOR ACTIVITIES
Unless duly authorised no councillor shall:
inspect any land and/or premises which the Council has a right or duty to inspect; or
issue orders, instructions or directions.
REGISTER OF GIFTS AND HOSPITALITY
A member must register with the Clerk any gift or hospitality exceeding a value of £50 that they have been offered (whether accepted or not)
All or part of a standing order, except one that incorporates mandatory statutory or legal requirements, may be suspended by resolution in relation to the consideration of an item on the agenda for a meeting.
A motion to add to or vary or revoke one or more of the Council’s standing orders, except one that incorporates mandatory statutory or legal requirements, shall be proposed by a special motion, the written notice by
at least councillors to be given to the Proper Officer in accordance with standing order 9.
The Proper Officer shall provide a copy of the Council’s standing orders to a councillor as soon as possible.
The decision of the chairman of a meeting as to the application of standing orders at the meeting shall be final.
Appendix 1- Contract Standing Orders V8.0
Appendix 2 - Freedom of Information Act 2000 - Publication Scheme V3.0 - May 2019 V2
Appendix 3 - Health and Safety Policy Statement V3.0 - May 2019 V2
Appendix 4 - Information and Data Protection Policy - May 2019 V2-1.
Appendix 5 - Document Retention and Disposal Policy - May 2019 V2
Appendix 6 - Safeguarding Policy - May 2019 V2.
Appendix 7 - The Code of Conduct - May 2019 V2-1
Appendix 8 - Code of Conduct Complaints Procedure - May 2019 V2-1
Appendix 9 - Honours Policy - May 2019 V2.
Appendix 10 - Councillor and Employee Working Protocol 2023
RYDE TOWN COUNCIL STANDING ORDERS RYDE TOWN COUNCIL CLERK