All Members are summoned to attend a FULL COUNCIL MEETING held on

MONDAY, 27 NOVEMBER 2023, at THE GEORGE STREET CENTRE, GEORGE

STREET, RYDE commencing at 7.00PM for the purpose of transacting the business as set out within the agenda below.

PUBLIC QUESTIONS

Prior to the Council meeting commencing there will be a public forum of up to 15 minutes, if necessary, when there will be an opportunity for members of the public to ask questions of the Town Council regarding matters on the agenda.

AGENDA

1. APOLOGIES

   To receive any apologies for absence.

2. DECLARATIONS OF INTERESTS

   To receive any declarations of pecuniary or non-pecuniary (personal) interests relating to items on the agenda.

3. REQUESTS FOR DISPENSATIONS

   To receive and consider granting any written requests from Members for dispensations in respect of disclosable pecuniary interests.

4. MINUTES

   To take as read and confirm as accurate the attached minutes of the Full Council meeting held on 02 October 2023 (PAPER A).

   
   

5. SEAVIEW SAILING TRUST

   To receive a presentation from members of the Seaview Sailing Trust regarding their youth sailing scheme (PAPER B).

6. MAYOR’S ANNOUNCEMENTS

   To receive an update from the Mayor (PAPER C) .

7. OFFICER’S REPORTS

   1. To receive a written update from the Clerk (PAPER D)

   2. To receive a written report from the Community Development Officer.

      (PAPER E)

8. MEMBERS REPORTS

   To receive any reports from Town Councillors who have attended any meetings on behalf of the Town Council.

   
   

9. FINANCE AND COMMUNITY RESOURCES COMMITTEE

   1. To note the approved minutes of the meeting held on the 18 July 2023 (PAPER F).

   2. To appoint a member to the Finance and Community Resources Committee.

   3. To consider any recommendations arising from the meeting held on the 17 October 2023

10. BANKING

    1. To note the closure of the Natwest Bank Account

    2. To note the signatories of the Council’s bank accounts (PAPER G)

       
       

       
       

11. INTERIM INTERNAL AUDIT

    To note the interim internal audit report (PAPER H).

12. INTERCHANGE TOILETS

    To consider the proposal regarding long term management of the Interchange toilet facilitites. (PAPER I)

13. PLACE, NEIGHBOURHOOD AND PLANNING COMMITTEE

    To appoint a member to the Place, Neighbourhood and Planning Committee.

    1. To note the minutes of the Place, Neighbourhood and Planning of 03 October 2023 and 24 October 2024 (PAPER J).

    2. To note the HHSAZ update report dated 05 October 2023 (PAPER K).

    3. To note the approved minutes of the HHSAZ Steering Group meeting held on the 18 May 2023 (PAPER L).

14. MEMBERS QUESTIONS

    To receive any questions from Members concerning the business of the Town Council or about a matter affecting the town but which is not included on the agenda for the meeting or is not otherwise before the Council.

    
    

15. DATE OF THE NEXT MEETING

    To note the date of the next ordinary meeting is scheduled for Monday, 05 February 2024 at 7pm at The George Street Centre, Ryde.

16. EXCLUSION OF PUBLIC AND PRESS

    In view of the confidential nature of the business to be discussed it is advisable in the public interest that the public and press be temporarily excluded for the following items 17,18,19 and they are instructed to withdraw – in accordance with Public Bodies (Admission to Meetings) Act 1960 s1 (2).

17. CONFIDENTIAL

    1. To consider and agree the business case prepared for the purchase of office accommodation. (CONFIDENTIAL PAPERS PAPER M1-M4)

    2. To agree the Heads of Terms (M5)

Signed Lisa Dyer

Town Clerk 21 November 2023

Should anyone require a copy of the agenda in a large print format please contact the Town Council. Copies of all documentation associated with this agenda will be made available on the Town Council’s website and several paper copy agendas will be provided at the meeting for the public.