All Members are summoned to attend a FULL COUNCIL MEETING held on

MONDAY, 5 FEBRUARY 2024, at THE GEORGE STREET CENTRE, GEORGE STREET,

RYDE commencing at 7.00PM for the purpose of transacting the business as set out within the agenda below.

PUBLIC QUESTIONS

Prior to the Council meeting commencing there will be a public forum of up to 15 minutes, if necessary, when there will be an opportunity for members of the public to ask questions of the Town Council regarding matters on the agenda.

AGENDA

1. APOLOGIES

   To receive any apologies for absence.

2. DECLARATIONS OF INTERESTS

   To receive any declarations of pecuniary or non-pecuniary (personal) interests relating to items on the agenda.

3. REQUESTS FOR DISPENSATIONS

   To receive and consider granting any written requests from Members for dispensations in respect of disclosable pecuniary interests.

4. UPDATE FROM THE LOCAL POLICE

   To receive an update from the Ryde Area Policing team.

5. MINUTES

   To take as read and confirm as accurate the attached minutes of the Full Council meeting held on 27 November 2023. (PAPER A)

6. MAYOR’S ANNOUNCEMENTS

   To receive an update from the Mayor. (PAPER B)

7. OFFICER’S REPORTS

   1. To receive a written update from the Clerk. (PAPER C)

   2. To receive a written update report from the St Thomas Church Project manager. (PAPER D)

   3. To receive a written report from the Community Development Officer.

      (PAPER E)

8. NOTICE OF TOWN COUNCILLOR VACANCY

   1. To note the resignation of Councillor Tom Hanley in the Appley and Elmfield ward.

   2. To note the vacancy in the Appley and Elmfield ward and to note that should this proceed to election, polling cards will be issued by the Isle of Wight Council and the costs met by Ryde Town Council.

9. MEMBERS REPORTS

   To receive any reports from Town Councillors who have attended any meetings on behalf of the Town Council.

10. FINANCE AND COMMUNITY RESOURCES COMMITTEE

    1. To note the approved minutes of the meeting held on the 17 October 2023. (PAPER F)

    2. To consider the recommendation arising from the meeting held on 23 January 2024 regarding the approval of the Reserves Policy as written by the Responsible Finance Officer (PAPER G).

    3. Vacancy for one member on the Finance and Community Resources Committee.

11. PLACE, NEIGHBOURHOOD AND PLANNING COMMITTEE

    1. To note the minutes of the meetings held on 14 November 2023 and 5 December 2023. (PAPER H)

    2. To consider any recommendations arising from the meeting held on 16 January 2024.

    3. Vacancy for one member on the Place, Neighbourhood and Planning Committee.

12. PUBLIC TOILETS RYDE INTERCHANGE

    To consider the report and to agree to one of the options contained with paper. (PAPER I - CONFIDENTIAL)

    
    

13. BUSINESS CONTINUITY PLAN

    To approve the review of the Business Continuity Plan and associated emergency scheme of delegation. (PAPER J)

14. RESOLUTION TO BORROW

    The committee is asked to approve the submission of a borrowing application to the Secretary of State to allow for the purchase of the former NatWest Building, St Thomas Square, Ryde.

    If successful, the Council will then seek to draw down a loan of up to £466,000 for 30 years which will be funded by a precept increase, the cost of which is as follows:

    • Estimated annual loan repayments £30,282.00*

    • Percentage increase to precept 2.18%**

    • Additional cost on precept £3.67**

    
    

    * Interest rates correct as of 04.01.24 - ** figures based on 2023/24 tax base

15. BUDGET SETTING AND PRECEPT REQUEST

    1. To receive the 2024-2025 Budget Report from the Responsible Finance Officer and the budget setting and precept recommendation from the Finance and Community Resopurces Committee meeting held on 23 January 2024. (PAPER K)

    2. To consider and agree the budget and the precept request for the financial year 2024-2025.

16. MOTION 01/24

    Proposal from Cllr Lilley-To withdraw Ryde Town Council’s membership of the Ryde Regeneration Working Group. (PAPER L)

17. MOTION 02/24

    Proposal from Cllr Lilley-To disband the Ryde Town Hall Working Group. (PAPER M)

18. MEMBERS QUESTIONS

    To receive any questions from Members concerning the business of the Town Council or about a matter affecting the town but which is not included on the agenda for the meeting or is not otherwise before the Council.

    
    

19. DATE OF THE NEXT MEETING

To note the date of the next ordinary meeting is scheduled for Monday, 4 March 2024 at 7pm.

Signed

Lisa Dyer - Town Clerk 30 January 2024

Should anyone require a copy of the agenda in a large print format please contact the Town Council. Copies of all documentation associated with this agenda will be made available on the Town Council’s website and several paper copy agendas will be provided at the meeting for the public.